27 Jan Workplace Induction of a New Employee
Recruitment of a new employee involves a lot of time, energy and resources. The workplace induction process is a vital first step.
Do not under-estimate the importance of first impressions. Avoid the ‘first day is the worst day’ experienced by many new employees. Turn it into an ‘I am going to love working here and give this job my very best’ day. You will never get a second chance to make a critically important first impression.
Before their first day of work ensure:
• Existing staff should be aware a new employee is starting and the position they are filling.
• Their work area or office, email address, computer system, door access and photocopier access has been arranged in advance.
• Select a buddy (experienced co-worker) – a “go to” resource, someone who can answer questions and provide guidance in the first few weeks.
Necessities for the first day:
• A meet and greet with existing staff and key stakeholders.
• A tour of your work place premises.
• Office rules – are they allowed their cellphones on during work time, able to access Facebook and use the computer during their breaks? Make it clear.
• Set up appointments with individuals whom your new employee should meet early on.
• Ask if everything is in order. They might be thinking “I don’t want to complain, but the chair you have given me is killing my back”.
Procedures and processes vary immensely between legal practices and every practice has at least one unusual way of doing things. Do you wish staff to email messages and questions, or save them for specific times during the day? Do you operate an open or closed door office? Getting these things clear helps staff fit in and makes it easier for everyone.
One of the most important things to do during the first few weeks is to set aside time in your calendar for the new employee. This time is critical to establish good working processes and relationships. Remember, your new employee will be nervous – so give them time to settle in and be accessible.
Finally, remember that you told the successful new employee that this was a fun place to work. Have you had a really good laugh – or at least a chuckle or two!